Privacy Policy

1. Policy Scope

This policy applies to the Asool ERP application published by AsoolSoft, and to associated account, activation, operational notification, and smart assistant services.

By using the application, you acknowledge having read this policy. If you do not agree with it, you may discontinue creating an account or using connected services.

2. Business Data Retained On-Device

Commercial records are saved locally on the device. This includes customer and supplier data, items and inventory, sales and purchases, debts and payments, cash and bank accounts, and extracted reports.

The application never automatically uploads database files to AsoolSoft, nor are your trade records used for third-party advertising.

Business logos added to your workspace remain stored on your device and are never sent with assistant requests or operational notices.

3. Account Data

The free plan can be used without an account. When opting to sign in with Google, the app receives the account ID, email, display name, and avatar, establishing a Firebase session.

Account profile details are stored with authentication and Firestore services. We do not require a local password or telephone number for this sign-in.

Business records remain strictly in the local database and are not merged into Google account files or Firestore on login.

4. Activation and Licensing

When verifying subscriptions, account and installation identifiers and necessary purchase proofs are transmitted to activation services to confirm entitlement. If you redeem a gift code issued by AsoolSoft, the code is sent for verification. Purchase tokens or gift codes are never stored inside your commercial ledgers.

A cryptographically signed license record is stored on-device linking the installation to the account, tier, and expiration dates. This record contains no financial transaction history.

A unique installation identifier is created on-device to tie the license to this copy. Changing devices or accounts may require re-validation and does not migrate trade data automatically.

5. Operational Notifications and Ads

After signing in, the app may request announcements and subscription policy from operational services. Only the session token is sent with the request to verify that it originates from an authorized client.

Lightweight advertising may appear on the free plan only, and is completely hidden with an active subscription. Ad services use device identifiers according to their policies. Ads are never placed inside sensitive financial entry or backup screens.

Customer ledgers and invoices are never attached to operational requests. If network connectivity is lost, local offline functions continue unimpeded.

6. Smart Assistant

When asking the assistant, the prompt text and necessary UI context are sent to the assistant service. Recent conversations stay on this device until cleared from the assistant screen.

Financial calculations are computed on-device. The assistant never creates or alters double-entry journal entries on your behalf.

Do not include sensitive passwords or card numbers in your queries.

7. Backups, Cloud Storage & Payments

Manual backups generate files where you choose. If saving to Google Drive, business data is uploaded only to the Google account you authorize, in a dedicated folder created by the app. Activation and licensing keys are never included in this file. Backups are never triggered automatically without your action.

New backups are encrypted by default with a password you specify. You can also export unencrypted files after acknowledging the risk. AsoolSoft does not store your backup password and cannot recover forgotten passwords.

When subscribing via Google Play, Google Play securely processes payment. AsoolSoft never receives card numbers or full payment details.

8. What We Do Not Do

AsoolSoft never sells your commercial data or account information. Local ledgers are never used to build advertising profiles.

The app does not automatically read contacts. Importing a contact requires explicit user permission and action, copying only the contact you choose into the local customer/supplier form.

The camera is used solely for barcode scanning and never uploads photos or video streams to our servers.

Biometric locks (fingerprint) remain managed locally by Android; biometric templates are never received by Asool ERP.

9. Security, Retention & Deletion

Local records rely on device security and backup file protection. An optional 4-digit PIN lock and fingerprint access can be enabled within the app.

Signing out terminates the session on the device without deleting the local commercial ledger. Uninstalling the app removes local files.

You can request complete account deletion via our published Account Deletion Page or in-app support link.

10. Audience

Asool ERP is intended for business owners and commercial operators. It is not directed at children.

11. Support & Contact

This policy may be updated as app features evolve. The current policy applies from the effective date shown above.

For privacy questions or data deletion requests, contact official AsoolSoft support at info@asoolsoft.com or visit https://asoolsoft.com.